{"id":2614,"date":"2017-07-07T12:20:53","date_gmt":"2017-07-07T12:20:53","guid":{"rendered":"http:\/\/justynaniebieszczanska.com\/?p=2614"},"modified":"2017-07-07T12:20:53","modified_gmt":"2017-07-07T12:20:53","slug":"writing-e-mails-the-art-of-communication-in-21st-c-are-you-its-master","status":"publish","type":"post","link":"https:\/\/justynaniebieszczanska.com\/en\/writing-e-mails-the-art-of-communication-in-21st-c-are-you-its-master\/","title":{"rendered":"Writing e-mails-the art of communication in 21st c. Are you its master?"},"content":{"rendered":"

Over 200 billion e-mails are sent and received daily. This number is growing. E-mail is a primary communication tool in business. You have to learn to use this so as not to be behind the best.<\/p>\n

<\/p>\n

Speed \u2013 overestimated value of communication<\/h3>\n

We get lost in many matters because of speed. We reply too fast.<\/p>\n

In most of the situations speed is not a value, but we have made it one.<\/p>\n

The faster we reply, the less we are appreciated because of fast answer. So many people hurry like that so speed becomes a standard. If a message is not valuable \u2013 speed is unnecessary and unappreciated.<\/p>\n

How many times have you forgotten to attach a file?<\/p>\n

Maybe you made a mistake and sent an email to the wrong address?<\/p>\n

Hurry slowly as Romans used to say and use the following options:<\/p>\n

-> Save, do not send.<\/h5>\n

Use “Save in drafts” option so you can read and check it one more time before sending.<\/p>\n

-> Check at least twice.<\/h5>\n

Before you send an e-mail \u2013 check: recipient, people in cc, attached files. Read the content of the e-mail one more time.<\/p>\n

-> Be precise.<\/h5>\n

Sending a reply too fast very often means lack of precise information. It results in matter taking longer than necessary, more e-mails, wasted time, higher costs.<\/p>\n

Speed can be you doom so remember:<\/h4>\n
    \n
  1. Sending a reply too fast means higher risk of making a mistake.<\/li>\n
  2. Fast reply is very often about focusing on oneself – “I will reply and it’s done”, without a thought of recipient and aim of the e-mail.<\/li>\n
  3. Fast reply frequently contains your mental shortcuts which may not be entirely understood or even misunderstood.<\/li>\n<\/ol>\n

    Less words – better!<\/h4>\n

    When I started work in business a lot of people told me that I had been writing long e-mails. Nobody said they were too long. Nobody also said that it was a problem, but I soon realized that long e-mails betray not only my personality and the fact that I like writing, but also my lack of experience in business.<\/p>\n

    It isn’t that you have to write short e-mails, but business requires precision, specific, clear and concise content.<\/p>\n

    The more words you need to write something and convey it, the bigger problem with understanding it yourself you have. Bear that in mind.<\/p>\n

    Mistake… About missed opportunity.<\/h3>\n

    I receive from 30 to 60 e-mails daily and I notice that very few people use calculations or other discriminants.<\/p>\n

    Mistake!<\/p>\n

    These simple things make the communication clearer. I personally believe that I still use too little of these things. They require ordered thoughts of the author and make it tremendously easier to grasp the information.<\/p>\n

    Calculations give us a chance to simplify the text \u2013 eliminating difficult words, building simple sentences, minimizing number of characters in a given section.<\/p>\n

     <\/p>\n

    Why should I waste my time on improving my e-mail?<\/h3>\n

    It’s not a waste of time, but saving it. If you haven’t read it yet, visit 1st<\/sup> part of this entry and learn most important things about writing e-mails:<\/p>\n

    See the best e-mails \u2013>>> Click here!<\/a><\/p>\n

    Time invested in writing good e-mail pays off.<\/pre>\n
      \n
    • well-thought e-mail means ordered thoughts, made decisions, awareness of the problem, expectations or further steps,<\/li>\n
    • well-structured e-mail (with paragraphs, calculations) means good reception by the reader; not only in terms of impression (He made it clear), but also in terms of comfort which results from higher chance of understanding what is written and what for,<\/li>\n
    • well-written and considered e-mail saves time for everybody as it minimizes the amount of follow-up e-mails with additional questions, explanations, doubts, etc.<\/li>\n<\/ul>\n
       <\/p>\n","protected":false},"excerpt":{"rendered":"
      Over 200 billion e-mails are sent and received daily. This number is growing. E-mail is a primary communication tool in business. You have to learn to use this so as not to be behind the best.<\/p>\n","protected":false},"author":3,"featured_media":2503,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[27],"tags":[313,345,1142,1144,583,347,945],"class_list":["post-2614","post","type-post","status-publish","format-standard","has-post-thumbnail","","category-blog","tag-communication","tag-creativewriting","tag-e-mail-writing","tag-emailwriting-en","tag-self-development","tag-writing","tag-writingquality-en"],"acf":[],"yoast_head":"\nWriting e-mails-the art of communication in 21st c. 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